Special Events Coordinator Job at Greater San Antonio Chamber of Commerce, San Antonio, TX

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  • Greater San Antonio Chamber of Commerce
  • San Antonio, TX

Job Description

The Special Events Coordinator, under the director of Special Events, is responsible for supporting the planning and execution of more than 100 special events annually.

Essential Duties:

  • Assist the Director of Special Events and Special Events Coordinator with the planning, development, and execution of all non-due's revenue-generating events to include:

Planning Items:

- Attend planning meetings, site visits, and tastings

- Assist in managing event registration through GrowthZone CRM

- Creating and maintaining SPECS sheets and Event Checklists

- Assist in communicating with sponsors to obtain guest names for their table and head table

- Assist in ordering food for internal meetings and events

- Assist in event décor projects

- Print name badges

- Assist in assembling supplies before events

- Assist with setup and execution of know-before-you-go emails

- Organize past sponsors in Excel

- Create event folders in the public drive

- Create maps for venue options

- Sending calendar invites and reserving the dates on the Master calendar

- Assist with securing caterer when needed & finalize menus

- Provide food and beverage counts to the venue

- Assist in finalizing setup or other event details

Execution Items:

- Provide customer service by answering inquiries

- Assist at events with setup, breakdown & manage event day registration team

- Assist in collecting outstanding revenue

- Assist with registration process at events

- Create and maintain VIP look book

- Assist the Coordinator with Mingle and Mixer logistic planning and execution

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