Job Description

People & Culture Communications Specialist III

The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The Allen Institute is seeking a Communications Specialist to support the People & Culture team. This position will assist in the development, planning and execution of strategies, activities, and marketing for People & Culture communications. This role will be part-time and expected to work ~20 hours per week.

The ideal candidate is highly organized, deadline-driven and works well with stakeholders at multiple levels, including executives. This is a highly visible role with direct impact on strengthening our workplace community and culture.

At the Allen Institute, we believe that science is for everyone – and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly. We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.

We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.

Essential Functions

• Assist in the development, planning and execution of strategies, activities, and marketing for People & Culture communications
• Partner with science units, Project Management Office, and/or other stakeholders to develop tailored communications plans for change management and other People & Culture initiatives
• Update content and be a main point of contact for People & Culture intranet pages
• Identify new communication channels and create effective content to build P&C community and culture
• Assist in managing and executing P&C events, including meetings and social gathering
• Create and lead various events-related tasks, as needed, including project planning timelines and team communications

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

• Bachelor’s degree or equivalent combination of degree and experience
• 3 years of experience in internal communications and/or human resources

Preferred Education and Experience

• 5+ years of related experience in internal communications and/or human resources
• Communications experience in an institutional, non-profit or agency environment is preferred
• Proficiency in using Microsoft Office Suite and SharePoint
• Excellent written and verbal communication skills, including the ability to communicate with people at all levels of the organization and from a wide variety of backgrounds
• Sense of urgency, and self-motivation, including the ability to follow through to complete tasks independently
• Exceptional collaborator; able to work with a variety of teams and personalities
• Meticulous attention to detail, strong organizational skills, and ability to manage projects, vendors, and budgets

Physical Demands

• Fine motor movements in fingers/hands to operate computers and other office equipment

Position Type/Expected Hours of Work

• This role is part-time and expected to work ~20 hours per week
• This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.

Annualized Salary Range

• $80,150 - $108,020*

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Benefits

• Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities

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