Job Description

Job Requisition ID: 52564 
Closing Date: 01/22/202611:59PM
​Agency:  Department of Corrections
Class Title:  ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option:  None 
Bilingual Option:  None
Salary: Anticipated Starting Salary $6,242 - $7,242 per month
Job Type: Salaried
Category:  Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  None
Merit Comp Code:  Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Statement

This Administrative Assistant II position serves as a confidential assistant to the Chief Compliance Officer at the Illinois Department of Corrections. The duties involve being part of ongoing agency projects as well as assisting with agency audits. We are seeking an energetic, highly motivated candidate who will be an integral part of the Compliance team. The incumbent must be able to work and communicate well with all levels of management to include administration staff at the institution level as well as executive staff at the Department of Corrections. We encourage all qualified applicants to apply.

Essential Functions

• Serves as a high-level, confidential assistant to the Chief Compliance Officer.
• Functions as management liaison for the Chief Compliance Officer with department staff involved in the operations and activities of the Division.
• Plans, develops, and organizes special projects, research, and studies related to highly sensitive, confidential compliance documents.
• Maintains confidential compliance reports and documents related to Department regulatory compliance activities.
• Reviews and responds to confidential and high priority email, mail, and calls.
• Assists with the Compliance Unit timekeeping approvals, vehicle reports, and other administrative tasks related to the Division.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge skill and mental development equivalent to completion of four (4) years of college with courses in public or business administration.
• Requires two (2) years of professional experience in a public or private organization.

Preferred Qualifications

• Prefers at least four (4) years of experience working with and maintaining confidential information.
• Prefers at least three (3) years of experience effectively communicating with high level personnel at local, state, and federal agencies.
• Prefers at least three (3) years of experience interpreting and explaining Department Rules, Administrative Directives, methods, and procedures.
• Prefers at least two (2) years of experience organizing and completing requests for confidential information and research.

Conditions of Employment

• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Monday-Friday 8:00 AM - 4:30 PM; Saturday/Sunday off 
Headquarter Location: 1000 Converse Street, Springfield, Illinois
Work County: Sangamon
Agency Contact: Tara Owen, Hiring Manager
Email : tara.owen2@illinois.gov
Posting Group: Public Safety

About the Agency:  The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, butn ot limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As an IDOC employee, you are entitled to a robust benefits package that includes:
· Flexible work schedule in some program areas (Flex time and Hybrid options)

· Health, life, vision, and dental insurance 

· 12 weeks paid maternity/paternity leave 

· Pension Plan – vesting at 10 years for Tier II 

· Full 20‐year retirement awards free health insurance during retirement.
· Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually 

· 3 Paid Personal Business Days annually 

· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.) 

· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link: State Employee Benefits 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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